Important Kelio dates booking annual leave

Please find below all your key dates and guidance for your 2026/27 annual leave.

The Kelio Annual Leave overview document also includes a concise, one-page Kelio Year-End Guide, bringing together all the essential information you need at a glance.

Your key dates, in relation to annual leave, are detailed below:

Important points of note:

• annual leave booked and approved after Tuesday 8th December 2026, that the Kelio Admin team are not notified about, will result in a negative annual leave balance being shown within Kelio. These additional days will not be deducted from the employees 2027 balance (as the carried forward work has already been completed), resulting in employees receiving additional annual leave days in 2027, for which they are not entitled
• leave pre-booked now for 2027 will not be taken from your 2026 leave balance. Please consider this should you be looking to use any carried forward leave to cover 2027 days
• should a service / manager require unused 2026 annual leave to not be added to an employee’s 2027 Annual Leave entitlement, please contact the Kelio Admin team and we can arrange for this balance to be removed

Leave category considerations:

You will continue to have the below-mentioned categories of leave available to book for 2027. The Annual Leave category will include your 2027 Annual Leave entitlement and, where applicable, any leave you carry over from 2026.

Please take note of when these categories of leave should be used by:

Other important Kelio information to be aware of:

Bought Annual Leave (BAL)

• BAL is not added to your Annual Leave total. Your BAL total can be viewed separately via your estimated balances
• any remaining 2026 Bought Annual Leave will not be carried over to 2027
• where applicable, your 2026 Bought Annual Leave entitlement (up to 5 days) must be taken prior to normal annual leave entitlement being used, subject to any annual leave carried forward from the previous leave year

TOIL and Flexi Leave

• where applicable, TOIL and Flexi Leave is unaffected and will automatically carry over from 2026 to 2027

Please note that the normal rules around end-of-month flexi cut-offs will still apply.

Authorised Absence

• the Authorised Absence applied as a half day on the 31st December is applied to all Kelio users due to work that day and will only be removed for those individuals / services that advise us to do so each year. Please therefore, where applicable, contact the Kelio Admin team and we can arrange for this half day to be removed
• for any Kelio users who have the authorised absence applied within their Kelio leave calendar who then subsequently clock in during that absence, the system will automatically credit the employee with appropriate flexi time
• for any Kelio users who have the authorised absence applied within their Kelio leave calendar who do not clock in, the Kelio user will be required to retrospectively manually add in their clockings and once these are validated by their line manager, the system will automatically credit the employee with appropriate flexi time

Public Holidays

• if your leave is in HOURS (as opposed to DAYS) you MUST manually book Public Holidays as Hourly Annual Leave. These Public Holidays are included in your leave entitlement, however, are not automatically assigned by the system. If the day that the Public Holiday falls is a non-working day for you, then no action is required. If Public Holidays are not booked, this will impact on your flexi balance
• Christmas Day and 28th December 2026 (as Boxing Day falls on a Saturday) are Public Holidays, therefore if your leave is in HOURS (as opposed to DAYS) you MUST manually book these days as Hourly Annual Leave
• if you are on sick leave on days that are flagged as Public Holidays, you will not receive this time back as leave/flexi/TOIL when you return

Published October 27, 2026